PurposePrimary function is to provi

Purpose
Primary function is to provide timely, efficient and high level of confidential support to the GD, from routine to complex secretarial, administrative, clerical and office duties, including verbal and written communications, business contacts, calendar, meetings, travel and special projects. The position requires diplomacy, discretion and understanding of the responsibilities, needs and priorities of the GD.

Secondary function is to plan, direct, coordinate and manage the overall administrative support within the Company.

Key Responsibilities
Includes but not limited to the following:
• Receive general direction from the GD and interacts with the Board of Directors, senior management, employees, clients, consultants, etc.
• Coordinate and prioritize the workflow and diary management of the GD as appropriate, screening telephone calls, enquiries, requests, and appointments.
• Manage the GD extensive calendar, sorting and filtering requests for the GD’s time while ensuring priorities are met in a timely manner.
• Coordinate the GD and his family’s travel program.
• Coordinate conference calls and meetings, including the logistical arrangements.
• Perform special projects as directed by the GD (or at own initiative), including the review, research, summarization or analysis of information.
• Produce, modifying and compile documents and presentations for internal and external use by the GD.
• Maintain efficient and retrievable filing system.

Administration
• Contact, coordinate and negotiate with car rental providers, hotels, travel agents on leasing of vehicle, making hotel & air ticket reservation as required.
• Responsible to arrange visa, resident card, accommodation for expat staff and visitors.
• Ensure office stationaries and supplies/consumables are ordered or replenished in a timely manner.
• Ensure safety and security of the office premise.
• Supervise staff – Receptionist, Driver and other Admin staff.
• Provide administrative guidance, assist and/or making recommendations as appropriate, to other administration staff within the Company in compliance with policies and procedures, use of equipment and forms, improvement in work flow, etc.
• Coordinate/assist to coordinate special events as required.
• Any other tasks that may be assigned from time to time to meet business.