www.bisvietnam.com
Friday 4th December 2015
Dear Parents
I hope that your child(ren) have enjoyed the Term 1 Extra Curricular Club programme and that they are
looking forward to the new programme that is currently being finalised for Term 2. Some important dates
for Term 2 Extra Curricular Clubs are below:
Monday 7th December – Term 2 Club booklet goes live. This can be accessed via the AP1 Parent Hub,
Parent Information page, ‘under the clubs section of that page. If you access this before the 7th it will be the
Term 1 booklet.
Monday 14th December – CHQ goes live for sign up at 5.00pm. See the details below and in the club booklet
to help.
Friday 18th December – CHQ live sign up closes at 12.00pm.
Parents can now sign their children up for clubs at any time during the sign up week and be assured
that their child has the same chance of being accepted for their club choice options. There is no need
or advantage in rushing to sign up when clubs open.
Signing up procedure
Step 1. Log on using your school internet user name and *password.
(Example: User name: name@bisvietnam.net)
*Password: (has already been emailed to you)
Step 2. You should now see a Home screen with instructions.
Step 3. From the Home Page under ‘My Activities 2015-2016 Term 2 select View/Manage/Submit
Activity Choices’.
Step 4. Add 1, 2, 3 to the ‘free’ clubs (i.e. those offered by teachers excluding paid clubs, community
clubs, orchestra and choir). CHQ will now only allow you to add numbers 1, 2, 3 once. CHQ will
now randomly allocate this group of clubs by number preference once sign up has closed.
Therefore children are more likely to get their 1st choice.
Step 5. Add 4, 5, 6 etc to all paid clubs. CHQ will randomly allocate children into these clubs regardless of
which number is given so if there is a limit on spaces each child stands an equal and fair chance of
getting one.
Step 6. Finally, add numbers to all club selections that are additional clubs – community, choir, orchestra
and *squads.
Ensure that you click ‘Save’ after your selections are made to log each club preference.
*Children will be selected to join the Squad clubs by the PE Department based upon high ability levels and
prior performance.
Step 7. Consider & discuss your preference with your child then click the Submit button. Clicking the
Submit button will send your child’s club preferences to school and once this has been completed, a
new feature of CHQ this term will automatically send you a confirmation email, listing the clubs
that have been submitted.
Before the club programme begins on Monday 25th January, click onto the ‘My Schedule’ tab and scroll
through to Monday 25th January - you will be able to see your accepted clubs. In addition to this, all
accepted clubs will be confirmed to you via email before the Term 2 club programme begins.
www.bisvietnam.com
Please remember that you may chose as many paid or additional clubs as you wish that fit into your child’s
schedule and all clubs are subject to a minimum and maximum limit.
Please note – If you forget your login details, please follow the instructions below.
Forgotten/Lost Password!
If you lose/forget your password please click the log on screen where it will ask you if you have forgotten
your password. When you click on this it will ask for:
Your child’s date of birth:
Email Address: please enter your designated email address to receive a password.
If you have any questions relating to our Term 2 Extra Curricular Club programme, please contact Ms
Duyen (PA to the HoC) via email - duyentranthikim@bisvietnam.com
Yours Sincerely
Deirdre Grimshaw
Headteacher