1Asia PacificSUBJECT:Travel and Emp

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Asia Pacific
SUBJECT:
Travel and Employee Expense Reimbursements Policy (PR-SS-TE-0001)
ISSUE DATE:
1/09/2015
APPLIES TO LOCATION:
APPLIES TO BUSINESS FUNCTION:
ALL
ALL
TITLE
NAME
DOCUMENT OWNER
Asia Pacific Shared Services Director
Jason Crimson
ENDORSED BY
VP HR Asia Pacific
Naomi Monteiro
AUTHORISED BY
CFO, VP- Finance, Asia Pacific
Rodney G Olsen
Document Owner is responsible for recommendation, authorisation, interpretation, implementation and review.
TABLE OF CONTENTS
1. PURPOSE ................................................................................................................................ 3
2. APPLICABILITY ....................................................................................................................... 3
3. OBJECTIVES ........................................................................................................................... 3
4. RESPONSIBILITIES................................................................................................................. 4
5. CONTROLS AND GUIDELINES .............................................................................................. 5
5.1 Business Travel ............................................................................................................................................ 5
5.1.1 Authorisations and general guidelines ................................................................................................... 5
5.1.2 Personal Travel and Non-Employee Travel ............................................................................................. 7
5.1.3 Flights (Air Travel) .................................................................................................................................... 8
5.1.4 Passports and Visa .................................................................................................................................. 9
5.1.5 Accommodation ....................................................................................................................................... 9
5.1.6 Ground Travel ........................................................................................................................................... 9
5.1.7 Meals ....................................................................................................................................................... 11
5.1.8 Telephone ............................................................................................................................................... 12
5.1.9 Winter Clothing....................................................................................................................................... 12
5.1.10 Miscellaneous Travel Expenses ........................................................................................................ 12
5.2 Health and Safety (Travel Safety)............................................................................................................... 14
5.3 Other Expenses .......................................................................................................................................... 14
5.3.1 Other non-reimbursable expenses ........................................................................................................ 14
5.3.2 Mobile phone expenses ......................................................................................................................... 14
5.3.3 Overtime Work Meal and Transportation .............................................................................................. 15
5.3.4 Association and Membership Fees ....................................................................................................... 15
5.3.5 Employee Relocation Costs ................................................................................................................... 15
5.4 Expense Report Submission ..................................................................................................................... 15
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5.5 Corporate Credit Card ................................................................................................................................ 16
5.5.1 General Guideline .................................................................................................................................... 16
5.5.2 Use of Corporate Credit Card for Low Value Purchase Program .......................................................... 16
5.5.3 Use of Corporate Credit Card for seminar deposits and other advance payments ............................. 17
5.6 Gift and Entertainment ............................................................................................................................... 18
5.7 Exception Approvers .................................................................................................................................. 22
5.8 Review and Changes in the Policy ............................................................................................................ 22
Appendix 1 Travel Request Approval .................................................................................................................... 23
Appendix 2 Cash Advances.................................................................................................................................... 24
Appendix 3 Direct Billing to K-C............................................................................................................................. 26
Appendix 4 Flights (Air travel) ................................................................................................................................ 27
Appendix 5 Accommodation expense thresholds ................................................................................................. 28
Appendix 6 Personal Vehicle.................................................................................................................................. 31
Appendix 7 Public Transportation ......................................................................................................................... 36
Appendix 8 Meal reimbursement thresholds ......................................................................................................... 39
Appendix 9 Per diem ............................................................................................................................................... 44
Appendix 10 Telephone .......................................................................................................................................... 45
Appendix 11 Winter Clothing .................................................................................................................................. 47
Appendix 12 Gift of appreciation for host .............................................................................................................. 47
Appendix 13 Overtime meal and transportation .................................................................................................... 48
Appendix 14 Receipt thresholds, FOREX and GST ............................................................................................... 50
Appendix 15 Other country specific requirements ................................................................................................ 52
Appendix 16 Expense Charge codes, Tax and accounting treatment .................................................................. 56
Appendix 17 Gift and Entertainment ...................................................................................................................... 57
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1. PURPOSE
This policy provides instructions for reimbursement of expenses incurred by employees in the proper conduct of Kimberly-Clark (“K-C”) business including:
i. Travel requests
ii. Expense Report submission requirements
iii. Corporate Card
iv. Gift & entertainment
This policy applies to all K-C locations in the Asia Pacific region. Country specific details are shown in the appendices.
The content of this policy is drawn based on CFI 27- 50 Employee Expense Reimbursement. However, some sections, thresholds and timelines within this policy is revised to cater for the APAC Region business environment and therefore, may differ from CFI 27-50. Where this policy is silent, the requirements of CFI 27-50 should be applied.
2. APPLICABILITY
This policy applies to all employees, contractors and casual employees of Kimberly-Clark within the Asia Pacific region, including those temporarily assigned to the Asia Pacific region.
This policy applies to employees on a Global Assignment Program (GAP) in Asia Pacific, who are required to travel on business. For travel guidelines for relocation or home leave, please refer to the GAP manual.
3. OBJECTIVES
 To ensure that employees travel with proper safety and security,
 To communicate instructions to K-C employees in the Asia Pacific region who require to travel on company business
 To minimise travel related costs to the business.
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4. RESPONSIBILITIES
Policy Owner
o Reviewing and maintaining the Asia Pacific Travel and Employee Reimbursement Policy
o Selection and review of suppliers of business travel products and services (in conjunction with the Regional Procurement Team and Regional Human Resources Team)
o Provide insight to develop a policy that is equitable and benchmarked to comparable international companies.
Management
o Determining the need and timing of business travel,
o Judging the reasonableness of travel expenses incurred by their employees
o Ensuring travel expenses meet applicable legal and tax requirements and are reimbursed in accordance with this policy and its appendices.
Travel Coordinators (where applicable)
o Recommending the lowest logical or applicable cost travel journeys to their travellers
o Booking travel for all employees in com

Kết quả (Việt) 1:

1Châu á Thái bìnhTIÊU ĐỀ:Du lịch và chính sách bồi hoàn chi phí nhân viên (PR-SS-TE-0001)NGÀY PHÁT HÀNH:1/09/2015ÁP DỤNG CHO VỊ TRÍ:ÁP DỤNG CHO CHỨC NĂNG KINH DOANH:TẤT CẢTẤT CẢTIÊU ĐỀTênCHỦ SỞ HỮU TÀI LIỆUÁ Thái Bình Dương chia sẻ giám đốc dịch vụJason CrimsonXÁC NHẬN BỞIVP HR á Thái Bình DươngNaomi MonteiroĐƯỢC ỦY QUYỀN BỞIGiám đốc tài chính, VP - tài chính, á Thái Bình DươngRodney G OlsenChủ sở hữu tài liệu có trách nhiệm khuyến nghị, uỷ quyền, giải thích, thực hiện và nhận xét.BẢNG NỘI DUNG1. PURPOSE ................................................................................................................................ 32. APPLICABILITY ....................................................................................................................... 33. OBJECTIVES ........................................................................................................................... 34. RESPONSIBILITIES................................................................................................................. 45. CONTROLS AND GUIDELINES .............................................................................................. 55.1 Business Travel ............................................................................................................................................ 55.1.1 authorisations và nguyên tắc chung... 55.1.2 cá nhân du lịch và du lịch không phải là nhân viên... 75.1.3 Flights (Air Travel) .................................................................................................................................... 85.1.4 Passports and Visa .................................................................................................................................. 95.1.5 Accommodation ....................................................................................................................................... 95.1.6 Ground Travel ........................................................................................................................................... 95.1.7 Meals ....................................................................................................................................................... 115.1.8 Telephone ............................................................................................................................................... 125.1.9 Winter Clothing....................................................................................................................................... 125.1.10 chi phí đi lại khác... 125.2 Health and Safety (Travel Safety)............................................................................................................... 145.3 Other Expenses .......................................................................................................................................... 145.3.1 Other non-reimbursable expenses ........................................................................................................ 145.3.2 Mobile phone expenses ......................................................................................................................... 145.3.3 Overtime Work Meal and Transportation .............................................................................................. 155.3.4 Association and Membership Fees ....................................................................................................... 155.3.5 Employee Relocation Costs ................................................................................................................... 155.4 Expense Report Submission ..................................................................................................................... 1525.5 Corporate Credit Card ................................................................................................................................ 165.5.1 General Guideline .................................................................................................................................... 165.5.2 Use of Corporate Credit Card for Low Value Purchase Program .......................................................... 165.5.3 Use of Corporate Credit Card for seminar deposits and other advance payments ............................. 175.6 Gift and Entertainment ............................................................................................................................... 185.7 Exception Approvers .................................................................................................................................. 225.8 Review and Changes in the Policy ............................................................................................................ 22Appendix 1 Travel Request Approval .................................................................................................................... 23Appendix 2 Cash Advances.................................................................................................................................... 24Appendix 3 Direct Billing to K-C............................................................................................................................. 26Appendix 4 Flights (Air travel) ................................................................................................................................ 27Appendix 5 Accommodation expense thresholds ................................................................................................. 28Appendix 6 Personal Vehicle.................................................................................................................................. 31Appendix 7 Public Transportation ......................................................................................................................... 36Appendix 8 Meal reimbursement thresholds ......................................................................................................... 39Appendix 9 Per diem ............................................................................................................................................... 44Appendix 10 Telephone .......................................................................................................................................... 45Appendix 11 Winter Clothing .................................................................................................................................. 47Appendix 12 Gift of appreciation for host .............................................................................................................. 47Appendix 13 Overtime meal and transportation .................................................................................................... 48Appendix 14 Receipt thresholds, FOREX and GST ............................................................................................... 50Appendix 15 Other country specific requirements ................................................................................................ 52Appendix 16 Expense Charge codes, Tax and accounting treatment .................................................................. 56Appendix 17 Gift and Entertainment ...................................................................................................................... 5731. PURPOSEThis policy provides instructions for reimbursement of expenses incurred by employees in the proper conduct of Kimberly-Clark (“K-C”) business including:i. Travel requestsii. Expense Report submission requirementsiii. Corporate Cardiv. Gift & entertainmentThis policy applies to all K-C locations in the Asia Pacific region. Country specific details are shown in the appendices.The content of this policy is drawn based on CFI 27- 50 Employee Expense Reimbursement. However, some sections, thresholds and timelines within this policy is revised to cater for the APAC Region business environment and therefore, may differ from CFI 27-50. Where this policy is silent, the requirements of CFI 27-50 should be applied.2. APPLICABILITYThis policy applies to all employees, contractors and casual employees of Kimberly-Clark within the Asia Pacific region, including those temporarily assigned to the Asia Pacific region.This policy applies to employees on a Global Assignment Program (GAP) in Asia Pacific, who are required to travel on business. For travel guidelines for relocation or home leave, please refer to the GAP manual.3. OBJECTIVES
 To ensure that employees travel with proper safety and security,
 To communicate instructions to K-C employees in the Asia Pacific region who require to travel on company business
 To minimise travel related costs to the business.
4
4. RESPONSIBILITIES
Policy Owner
o Reviewing and maintaining the Asia Pacific Travel and Employee Reimbursement Policy
o Selection and review of suppliers of business travel products and services (in conjunction with the Regional Procurement Team and Regional Human Resources Team)
o Provide insight to develop a policy that is equitable and benchmarked to comparable international companies.
Management
o Determining the need and timing of business travel,
o Judging the reasonableness of travel expenses incurred by their employees
o Ensuring travel expenses meet applicable legal and tax requirements and are reimbursed in accordance with this policy and its appendices.
Travel Coordinators (where applicable)
o Recommending the lowest logical or applicable cost travel journeys to their travellers
o Booking travel for all employees in com